Migrating from On-Prem? Don’t Leave Forms Behind.

The Hidden Gap in Most SharePoint Migrations 

Migrating to Microsoft 365 is a major milestone for any organization. But while content, libraries, and intranet sites get careful planning, forms are often an afterthought. Legacy tools like InfoPath, Excel-based intake sheets, or Word/PDF templates don’t migrate well. As a result, teams end up recreating processes manually or investing in complex custom apps—leading to delays, frustration, and unexpected costs. 

For instance, a department might have an old InfoPath-based expense reimbursement form. After migration, employees are left emailing spreadsheets to Finance, losing visibility into requests and approvals. Multiply this gap across dozens of forms, and the impact on efficiency—and morale—becomes significant. 

Why Public Forms Is the Modern Replacement 

Available under Forms by SnapOn Software, Public Forms bridges this critical gap by replacing outdated on-prem forms with modern, mobile-friendly, browser-based alternatives—without requiring code or specialized development resources. 

With Public Forms, You Can: 

• Modernize InfoPath forms: Convert legacy forms into easy-to-maintain, drag-and-drop Public Forms. 
• Eliminate manual routing: Automate approvals, notifications, and data collection in Microsoft 365. 
• Enable external submissions: Allow customers, vendors, or partners to submit requests without requiring a Microsoft account—perfect for permits, applications, or service requests. 
• Enhance forms with rich inputs: Capture file uploads, photo annotations, signatures, and more—all saved securely in SharePoint Lists. 

What This Looks Like in Action 

 Imagine a construction company previously using InfoPath for site inspection approvals: 

1. The team rebuilds the inspection form in Public Forms by SnapOn Software, adding image markup and signature fields. 
2. Field staff access the form on tablets or phones, filling it out in real time. 
3. Submissions flow into SharePoint, triggering approval workflows and notifying safety managers via Teams. 
4. The company replaces outdated, patchy processes with a unified, modern system—without paying for complex custom app development. 

Faster, Simpler, and Built for M365 

Unlike Power Apps, which often require licensing considerations, developer resources, or end-user training, Public Forms works out of the box in your SharePoint environment. It’s ideal for organizations seeking quick wins and cost-effective modernization—while preserving data integrity and process continuity.